1These terms, and what else may apply
Most people reach Evane through an organisation that has signed a separate written agreement with us. Where such an agreement exists and says something different from these terms, that agreement wins for the organisation it covers. These terms cover everything it does not, and they apply in full to anyone using Evane without one.
If you are accepting these terms on behalf of an organisation, you are confirming that you are authorised to bind it, and "you" means that organisation.
2What Evane is
Evane is a workspace for planning and running events. It holds documents, contacts, meetings and correspondence for an event, and provides an AI assistant that reads that material, answers questions about it, drafts documents and proposes changes to records.
Evane can connect to a Microsoft 365 account to synchronise files, calendar and mail, and can send a bot into online meetings to capture and transcribe them. Both are optional and both are switched on by you.
We develop Evane continuously. Features change, and we may add, alter or withdraw them. Where a change removes something you rely on, we will give reasonable notice.
3Your account
You need an account to use Evane. You must give accurate details, keep your sign-in methods secure, and tell us promptly if you believe your account has been used by someone else. You are responsible for what is done through your account.
A workspace has owners and members. Whoever owns a workspace controls who may join it and what they may see, and can remove a member at any time. If you are a member of a workspace you do not own, the owner can see and remove the content you put into it.
You must be old enough to enter a contract where you live. Evane is not for children.
4Your content
Everything you put into Evane stays yours. We claim no ownership of it, and using Evane grants us no rights over it beyond what is needed to run the service for you: to store it, process it, index it so it can be searched, transmit it to the AI providers named in the privacy policy so the assistant can answer, back it up, and show it to the people you have given access.
We do not use your content to train AI models, and we do not sell it or share it for advertising.
You are responsible for what you put in. In particular you confirm that you have the right to upload it, that doing so does not infringe anyone else's rights, and that where it contains other people's personal information you have a lawful basis for holding it and for giving it to us to process on your behalf.
5Meeting recording — your obligation
Evane can send a bot into a meeting to record and transcribe it. Read this section before you use that feature.
In many countries recording a conversation requires the consent of everyone taking part, and in some it is a criminal offence to record without it. The requirement varies by jurisdiction, and the jurisdiction that governs an online meeting is not always obvious when the participants are in different countries.
Evane does not obtain that consent for you and cannot tell whether you have it. The bot joins under a visible name in the participant list, and the meeting platform may display its own recording indicator, but neither of those is consent and neither should be relied on as though it were.
So, as a condition of using the feature, you agree that:
- you will determine what notice and consent the law applying to each meeting requires, and obtain it from every participant before the recording starts;
- you will not use Evane to record a meeting covertly, or where a participant has objected;
- you will handle the resulting recordings and transcripts in accordance with the law that applies to them, including any request from a participant to have theirs deleted;
- you will indemnify us against claims, penalties and costs arising from a meeting you recorded without the consent or notice the law required.
We may suspend the feature for an account where we have reason to believe it is being used this way.
6Acceptable use
You must not:
- break the law with Evane, or use it to help someone else do so;
- upload malware, or content you have no right to hold;
- attempt to access another organisation's workspace, or any part of the system you have not been granted access to;
- probe, scan or load-test the service without our written permission;
- attempt to extract the underlying models, reverse-engineer the service, or resell access to it;
- use Evane to make automated decisions about people that have a legal or similarly significant effect on them without a person reviewing those decisions.
We may suspend an account that breaches this section. Where it is safe and lawful to do so we will tell you first; where the breach is causing harm we may act immediately and tell you afterwards.
7AI output
The assistant produces drafts, summaries, translations and proposed changes to records. It is generated text, and generated text is sometimes wrong, incomplete, or confidently invented. We do not verify it.
Output is not professional advice — not legal, financial, medical, or any other kind. You are responsible for reviewing anything the assistant produces before acting on it, sending it to anyone, or putting it into a record that matters. Where Evane proposes a change to your data, the proposal is yours to approve or reject.
Similar requests can produce different answers, and answers about your workspace depend on what is in it at the time. We do not warrant that output is accurate, complete, current, or fit for any particular purpose.
8Connected services
If you connect Microsoft 365, or any other external service Evane supports, you authorise us to access it on your behalf within the permissions you granted, and you remain bound by that provider's own terms. We are not responsible for their availability, their changes, or anything they do with data you hold there. You can disconnect at any time; doing so stops future synchronisation and does not by itself delete what has already been synchronised into your workspace.
9Fees
Where Evane is provided under a written agreement, the fees, payment terms and renewal are those it sets out. There is no self-service purchase on this website: nothing here charges you, and no payment details are collected by us through it.
Where a trial, pilot or evaluation has been agreed, it runs for the period agreed and we may end it on reasonable notice.
10Confidentiality
Each of us may learn confidential information about the other. Neither will use the other's confidential information except to perform under these terms, nor disclose it except to people who need it and are under equivalent obligations. This does not cover information that is already public through no fault of the recipient, was already known to them, or must be disclosed by law — and where the law compels disclosure, the discloser will give notice if it is lawful to do so.
11Availability
We aim to keep Evane available and to keep your data safe, and we take the measures described in the privacy policy to do so. We do not commit to a specific uptime percentage in these terms; where a service level has been agreed in writing, that agreement governs.
Evane depends on services we do not control — cloud hosting, meeting platforms, AI model providers, Microsoft 365. An interruption at one of those can interrupt Evane, and we may also take the service down for maintenance.
12Warranties and disclaimers
We provide Evane with reasonable skill and care. Beyond that, and to the extent the law allows, Evane is provided as it is: we make no other warranty, express or implied, including any implied warranty of merchantability, fitness for a particular purpose, or non-infringement, and we do not warrant that the service will be uninterrupted, error-free, or that it will produce any particular result.
Nothing in these terms excludes liability that cannot lawfully be excluded — including for death or personal injury caused by negligence, and for fraud.
13Limitation of liability
Neither of us is liable to the other for indirect or consequential loss, loss of profit, loss of business, loss of anticipated savings, or loss of or corruption of data, however caused.
Our total liability arising out of or in connection with these terms, whether in contract, tort (including negligence) or otherwise, will not exceed the total fees paid by you to us for Evane in the twelve (12) months immediately preceding the event giving rise to the claim.
These limits do not apply to the liabilities the previous section says cannot be excluded, nor to your obligation to pay fees, nor to the indemnity you give under the meeting-recording section.
14Ending it, and what happens to your data
You may stop using Evane at any time. You can delete your own account from within the application, and a workspace owner can delete a workspace. Either of us may end these terms on reasonable notice, and we may suspend or end access immediately for a serious breach.
What deletion actually does — what is removed, what is unlinked rather than removed because it belongs to a workspace you shared, and how to export your data first — is described in the privacy policy. Export it before you delete: deletion is not reversible and we cannot recover a deleted workspace for you.
The sections on your content, confidentiality, disclaimers, liability and governing law survive the end of these terms.
15Changes to these terms
We may change these terms. The date at the top says when they last changed. If a change materially reduces your rights we will give notice — by email or in the application — before it takes effect, and continuing to use Evane after that date means you accept it. If you do not, stop using Evane and delete your account.
16Governing law
These terms are governed by the laws of the Dubai International Financial Centre (DIFC). Any dispute arising out of or in connection with these terms, including any question about their existence, validity or termination, will be referred to and finally resolved by arbitration administered by the Dubai International Arbitration Centre (DIAC) under its Arbitration Rules, seated in the DIFC.
If a provision of these terms is found unenforceable, the rest continues to apply. A failure to enforce a provision is not a waiver of it.
