The event album publishes images from the space Photos folder through a separate public link. Space members can review the settings; only an Admin can enable sharing or change them.
Turn sharing on
Open Settings > Photos & Portal (or Albums & Portal at the top of Participants, Sessions or Files) and enable Share portal. Evane then shows one portal URL and QR code covering the album, agenda, badge and registration. Copy the link or QR image for attendees, or download the QR image for printed materials.
The album title defaults to the space name. An Admin can set a subtitle, choose or upload a cover image, and decide how photos are presented. Images uploaded to the Photos folder become album candidates; non-image files are not part of the public gallery.
Control public access
An Admin can prevent visitors from downloading full-size originals and enable bot protection when the deployment supports it. These controls protect the public route; they do not change member access inside the space.
Select Reset link only when the existing portal URL must stop working. After confirmation, Evane creates a new URL and QR code, and previously shared links no longer open the portal.
Portal modules and registration
The album link opens inside the event's attendee portal, which can also show the agenda, print badges, and take registrations. In Settings > Photos & Portal, an Admin sets each module separately: the album can be off, public, or limited to verified participants; the agenda can be off, public, or limited to verified participants; badge printing is off or for verified participants; registration can be off, limited to invited participants, or opened to the public with the Public registration switch. A participant verifies once by entering their email and the code Evane sends to it; with public registration on, anyone can request a code and register, becoming a new participant in the space. Desk check-in happens in Participants. The Check in column is hidden by default now, so add it from the view's column picker first. Once shown, one click checks an approved participant in and moves them to Attended; a person who is not approved yet shows the action disabled, with the reason on hover. A checked-in person shows Checked in, with the exact time on hover. The record detail keeps the fuller picture: the person's badge code and the same action, with any differences between what they submitted and what the space already had. The badge code stays searchable in the view's search even while the column is hidden, and the counts of participants with email, printed badges and check-ins sit above the table. Editors, Admins and Owners can check people in; Viewers cannot. Older album links still work and open the album in the portal.
If the album cannot be shared
The Photos settings appear only for products with the event-album feature enabled. A missing QR code, failed save, or unavailable bot protection is reported in the panel. Confirm that the space has image files and ask an administrator to check the deployment configuration before retrying.
Frequently asked questions
What happens to the old link after I reset it?
Evane creates a new URL and QR code, and previously shared links no longer open the album.
Can non-image files appear in the public album?
No. Only images uploaded to the Photos folder become album candidates; non-image files are never part of the public gallery.
